5 Tips to Survive a Business Trip with your Baby without an available hotel room!

Survive a Business Trip with your Baby: Press the ‘Pause’ Button

You need tips on how to survive a business trip with your baby? Let’s discuss. Work trip. New City. Baby. Day of Travel. Nanny you have never met. No hotel room available. All of those elements combined are enough to ruffle the feathers of even the calmest mama.😡 If your company won’t allow you to travel the night before for a work trip, there are some things you can try to make the best of the situation. Here are my tried and true survival tips.

Survive a Business Trip with your Baby: Request early check in 

Request early check in twice–once when you make the reservation and then again, the night before you check in. You’re calling to find out if they are at maximum occupancy. If they are, at least you know in advance you need to have a plan lined up to buy you some time. If they aren’t at maximum occupancy, remind them to leave a note in your reservation that you will be arriving early with a baby so a room can be earmarked for you.

Survive a Business Trip with your Baby: Call your childcare provider immediately

Let them know that a room won’t be available until later, and identify your meeting spot (i.e. right side of the lobby, in the hotel restaurant, etc). If your childcare provider is local, ask them what kid-friendly spots are nearby. You would have already done your research prior to this conversation, but they may know of some local spots that you overlooked! If there is a hotel shuttle that can whisk your childcare provider and your baby there, even better! Oftentimes they will drop off/pick up within a 3 mile radius and if you’re lucky, a mall might be within reach. Whatever it is you decide, give your childcare provider permission to take your baby there and provide them with the details they need to make it back to the hotel, safely.

Survive a Business Trip with your Baby: Pack an empty duffel bag

You will already have a diaper bag already packed and ready for your childcare provider. However, you want to fill the extra duffel bag with a water bottle, snacks, a meal, a book, a bowl and utensils, a couple of toys and a small blanket. Remember, the hotel room won’t be available for awhile–your childcare provider needs to be armed with all the arsenal you can muster. Stash the duffel bag in the storage section of the stroller and ask the childcare provider to wear the diaper backpack.

Survive a Business Trip with your Baby: Approve for lunch to be eaten at a restaurant

Chances are, your room won’t be available until 3 pm. You’re in meetings and your childcare provider is entertaining your child. Your luggage is in the storage room near the front desk and no grocery shopping could be done. Bite the bullet and approve for your baby to eat out. It doesn’t have to be costly; if you packed a microwavable meal, most restaurants would be happy to heat it up, as long as there is a paying adult on the tab. This is a great opportunity for your baby to experience new sights and sounds in an unfamiliar city. Work trips are how my baby got hooked on grilled chicken nuggets.   

Survive a Business Trip with your Baby: Check in with your childcare provider

The hotel will alert you when the room is finally ready. Ask them to make an extra key and place it in an envelope with your child provider’s name on the front. Text your childcare provider. Let them know that their key is at the front desk and to make themselves comfortable in the room. All of these new experiences likely tired out your baby, so they should transition nicely into their afternoon nap. While placing yourself in a stressful situation is never fun, you can make the best of it by being prepared. Pat yourself on the back for crushing yet another working mama challenge. 👊🏾

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